When a student submits any work for academic credit, it must follow the Academic Integrity policy. This policy is a cornerstone of Carleton University, in that it ensures, along with its administrative processes, that all credentials awarded by the University have met the policy requirements.
When a student submits work for academic credit that is questioned for academic integrity, then an administrative investigation is launched, with evidence supplied for examination.
The student is invited to meet with the Associate Dean for the purpose of providing an explanation of how the work was completed, along with the student’s understanding of academic integrity.
Information for Students
Frequently Asked Questions
Have a question? An answer may already be available in the FAQ maintained by Ombuds Services.
See also our additional resources at the bottom of this page.
Process of an Academic Misconduct Investigation
- Step 1: Instructor believes misconduct has occurred
- Step 2: Dean of the Faculty of Science reviews documentation
- Step 3: Student receives an allegation statement by email
- Step 4: Student provides a written response to the evidence provided
- Step 5: Either party may request a meeting between student, dean, and ombuds
- Step 6: Dean informs student of decision
- Appeal: Student has the right to appeal the decision
What to do if Accused
If you have been accused of breaching the Academic Integrity Policy, you will receive an allegation statement by email from the Dean of the Faculty of Science. This will include the nature of the allegation, the evidence of the offence, and an invitation for a response. You should review all of the evidence and contact Ombuds services before responding.
You are encouraged to seek the advice of the university’s Ombuds Services or via their contact form. Ombuds Services is knowledgeable about the Academic Integrity policy and is well placed to advise you of your rights.
Responding to an Accusation
You will be provided with evidence and asked to provide a brief statement regarding it. You should be clear and direct in your response, and you are encouraged to provide any supporting evidence you may have. You may, if you wish, request a meeting between yourself, the Associate Dean, and an Ombudsperson to discuss the allegations. Virtual meetings may be arranged as needed. If you do not respond to the email within ten (10) days (including weekends), or if you refuse to attend a requested meeting, the Associate Dean will make a decision based on the available evidence.
About the Decision
The Associate Dean will consider the statements and evidence from both you and your instructor, and may request additional information from either in the process of their investigation. They will then decide based on a thorough assessment of all accounts, whether or not you have violated the Academic Integrity Policy of Carleton University.
You have the right to appeal a sanction imposed pursuant to this policy to the Student Academic Integrity Appeals Committee. Appeals of the Academic Integrity Policy are administered by the Assistant Registrar, Central Academic Records.
Filing an Appeal
Appeals shall be made in writing using the online appeal application form. The appeal must contain a concise statement that identifies precisely the grounds for the appeal. You are advised to consult with the Ombudsperson or the Assistant Registrar, Central Academic Records for assistance in completing your appeal documentation.
- The Committee will notify you and original decision-maker in writing within ten (10) days of the time and date that the Senate Committee meets to review the appeal application
- Decisions of the Senate Student Academic Integrity Appeals Committee are final
Information for Faculty
- Please include the following items in your letter:
- Course outline
- Assessment instructions
- Any provided content (e.g. scaffolding, starting code, etc)
- List of accused students’ full names & IDs
- Student submission(s)
- Description of the allegation
- Discussion of the evidence
- Please also be aware of the following:
- A grade of GNA must be assigned to any students with cases that are not resolved by the end of term
- Be as descriptive as possible with respect to how the details of the evidence support the allegation
- Send all of your correspondence to ODSIntegrity@carleton.ca
The Registrar’s Office has made available the Academic Integrity: An Instructor’s Guide, which is designed to help faculty understand student academic misconduct and to help encourage student academic integrity values.
Standard Penalty Guidelines
Penalties for violations of Carleton’s Policy on Academic Integrity will normally be applied as follows:
- First offence, first-year students (< 4.0 credits completed): No credit for assessment(s) in question, or a final grade reduction of one full letter grade (e.g., A- becomes B-), whichever is a greater reduction
- First offence (anyone else): A grade of F in the course
- Second offence (anyone): A grade of F in the course and a one-term suspension from studies
- Third offence: Expulsion from the University
Note: While these are the standard penalties, more severe penalties may be applied when warranted.